PriApps Feature Matrix

PriApps is a modular Product Suite that allows organizations to understand, manage & control their print & copy usage in order to reduce costs, increase security, improve staff productivity, and eliminate waste.

The following tables list the key features of the PriApps Product Suite.

Centralized Printer & Driver Management
– Eliminate print servers by centrally managing, deploying and updating printers, drivers and print queues
– Manage thousands of printers from a single PriApps Application server
– Available as an on-premise or Cloud-based deployment
– Easily migrate an existing printer infrastructure from your print servers before decommissioning them
– Automatically import and synchronize printers, computers and users from LDAP / Active Directory, another database, or a spreadsheet
– Automatically create an Organizational model of locations from your Active Directory Organizational Units (OUs), or from a simple spreadsheet
– Import floor plans, drag and drop users, computers and printers into Organizational Model
– Set print driver defaults for users and groups, such as duplex or mono only
– Easily add, delete and update printers, drivers and print queues across the entire network in seconds
– Intuitive self-service portal with floor plans helps users easily locate and install printers without requiring IT assistance
– Automatically download new printers for roaming users visiting different office locations
– Control who can access printers through security groups
– Available as a stand alone solution or as an option to other PriApps Print Management modules

PRINT & COPY USAGE TRACKING & REPORTING
– Tracks all local USB printing, network printer and MFP usage, including print, copy, scan and fax
– Access a wide range of standard report templates out-the-box. Over 100 report types available covering usage & cost savings
– Tracks usage by user, group, department, print device, location and more…
– Report print usage by application type, including differentiating G-Suite applications within the Chrome browser
– Tracks over 100 data attributes for each job, including Document attributes, User attributes, Printer/MFP attributes, Application attributes and more…
– Easily create simple and complex pricing models for chargeback reports
– Assign pricing to print, copy, scan & fax
– Assign detailed pricing to color, paper size, and finishing elements such as stapling & hole punching
– View reports online or download in PDF, MS Word, Excel or PPT format
– Export data for offline analysis in CSV or XML format
– Schedule reports to groups and users by hour, day, week or month, and distribute by email
– View Live Usage for any User or Print Device
– Visualize & model data in Microsoft Power BI templates for free.
– NO requirement for print servers to track print usage
– Does NOT require external 3rd party database licenses, even for a distributed deployment

Rules-based Printng
– Create powerful print rules and policies through a simple, easy-to-use interface
– Make rules and policies mandatory or optional based on user or group profiles
– Define rules and policies by user, group, department, printer and device group, application type, print driver and more…
– Define permission based access to print, copy, scan and fax services & applications at MFPs
– Control user access to color for print & copy at printers and MFPs. For example define a rule that all emails can only be printed 2-sided & in mono
– Set policies such as force duplex or print quality
– Set minimum and maximum page thresholds by print device or device type
– Enforce print policies by application type, such as email or web browser
– Redirect print jobs based on # of pages, application type, or user permissions. For example redirect all documents over 3 pages to higher volume printers or MFPs
– Influence user behavior through informative messages via configurable ‘pop-up’ notifications
– Customize and brand user notifications
– Easily create and deploy any print rule through a powerful scripting engine

Quota Management
– Use Quotas to control Print, Copy, Scan & Fax usage
– Create Quota classes for different users, groups of users, print devices or Cost Accounts
– Flexible Quota modes to suit all your requirements – Click Mode, Cost Mode, Color Mode, Paper Mode
– Receive Quota Low notifications by email or workstation ‘pop-up’ or view messages at the MFP
– Schedule automatic Quota refreshes by time frequency or require users to request Quota updates manually
– View current Quota before printing, copying, scanning & faxing on MFPs
– Automatically synchronize quotas across multiple PriApps servers in a distributed deployment

Cost Recovery & Billing
– Track & assign print, copy, scan and fax usage to specific Clients, Projects, and Departments for accurate Cost Recovery
– Automatically import, create and synchronize Cost Accounts and Client Matter codes from 3rd party Billing, Account and Case Management systems
– Cost Account import & output templates for over 100 of the most popular Billing, Account and Case Management systems
– Standard pricing models included for quick and easy editing and cloning
– Easily create simple and complex pricing models for different Clients, Projects, Departments, etc.
– Specify pricing by print copy scan or fax, by document attribute such as color, paper type & size, or by finishing option such as stapling and hole punching
– Search, assign or change Cost Accounts & Client Matter codes at the control panel of the MFP for print, copy, scan & fax
– Search or assign Cost Accounts & Client Matter codes for print at your workstation or laptop
– Schedule & distribute Cost Recovery reports or easily export billing data as CSV, XML or in Microsoft Excel format

Single Sign-On (SSO) for MFPs
– Fully functional Single Sign-On (SSO) application for MFPs that provides permission based access to MFP services and compliant 3rd party apps
– Automatically synchronizes with LDAP / AD for seamless user management (NOTE: NO passwords are ever accessed or stored by PriApps)
– User credentials fully encrypted through SSL
– Multiple methods for user authentication including ID cards / security access badges, PriApps app for smartphones & tablets, or simply entering network credentials, shortcode or PIN at the MFP control panel
– Touch-Free authentication via Mobile App
– Supports multi-factor authentication for high security applications – for example, ID card & PIN
– Allow users to self-register ID cards / security access badges, so no integration to existing door access systems is required
– Allows for permission-based access to native & 3rd party MFP apps and services – Print, Copy, Scan & Fax
– Control user access to MFP functions and features including color, simplex/duplex, email, USB storage, e-filing
– Supports one-touch scan-to-email and scan-to-Folder workflows from the MFP control panel or mobile app
– The PriApps SSO app is currently available for the following MFP brands and models: – Brother BSI MFPs – CopyStar HyPAS MFPs – DEVELOP MFPs – HP OXPd MFPs – Konica Minolta bizhub OpenAPI MFPs – Kyocera HyPAS MFPs – Lanier ESA MFPs – Nashuatec ESA MFPs – OKI sXP MFPs – Olivetti HyPAS MFPs – Ricoh ESA & SOP MFPs – Samsung XOA MFPs – Sharp OSA MFPs – Toshiba e-BRIDGE MFPs – Triumph Adler HyPAS MFPs – UTAX HyPAS MFPs – Xerox EIP MFPs PriApps continues to expand its support for other MFP brands. Please check with PriApps to find out when your brand or model will be available

Secure Print Release / Pull Print
– Allows users to Securely release print jobs at ANY network printer or MFP via an embedded MFP App, ID cards / security access badges, PIN keypad, web browser, or Touch-Free mobile app for smartphones and tablets
– Users release jobs from their own personal PriApps myQueue. Jobs are ‘printed’ to the PriApps myQueue in exactly the same way they are printed to any other printer
– Documents can also be sent to the PriApps myQueue from mobile device, uploaded via a web browser or emailed
– Works with Single Function Printers (SFPs) as well as MFPs/Copiers
– Supports the printing of ANY document format, from ANY operating system or computing device, including PCs, MACs, Chromebooks, iOS, Android & other smartphones & tablets, UNIX, LINUX, AS/400, Mainframe
– All Secure Print Release functions available through the PriApps Touch-Free mobile app
– Release print jobs using the control panel of MFPs. The embedded PriApps app for MFPs is currently available for the following brands and models: – Brother BSI MFPs – CopyStar HyPAS MFPs – DEVELOP MFPs – HP OXPd MFPs – Konica Minolta bizhub OpenAPI MFPs – Kyocera HyPAS MFPs – Lanier ESA MFPs – Nashuatec ESA MFPs – OKI sXP MFPs – Olivetti HyPAS MFPs – Ricoh ESA & SOP MFPs – Samsung XOA MFPs – Sharp OSA MFPs – Toshiba e-BRIDGE MFPs – Triumph Adler HyPAS MFPs – UTAX HyPAS MFPs – Xerox EIP MFPs PriApps continues to expand its support for other MFP brands. Please check with PriApps to find out when embedded support for your brand or model will be available.
– Change print job settings at the MFP control panel or via the Touch-Free mobile app including color, # sides, # copies, staple and hole punch options and whether or not to retain the job after printing
– Provides traffic light (Red / Amber [Yellow] / Green) status indication on the MFP control panel of which jobs can be released at any specific device
– Control which print devices users are allowed to release jobs at
– Supports delegate printing – allow users to release print jobs on behalf of others
– Automatically purge unreleased print jobs after configurable time intervals, for example jobs can deleted overnight or every 3, 7, 10 days or never
– Does NOT require print servers to function

Mobile & BYOD Printing
– Allows users to print from ANY mobile device, including iOS, Android & other smartphones & tablets, as well as Chromebooks, to ANY network printer of MFP
– Supports ANY document format not just PDF, including Microsoft Office, G Suite, Open Office, CAD drawings, graphics packages etc.
– Allows organizations to track and control printing from Mobile devices and for BYOD initiatives
– PriApps Mobile app available for iOS and Android devices, although it is not a mandatory requirement in order to print from mobile devices
– Allow users to self-register multiple mobile devices such as smartphones and tablets
– Supports printing directly via AirPrint, Google Cloud Print (GCP) and Microsoft Universal Print
– Submit documents for printing by mobile app, email, or secure webpage upload
– Configurable email confirmations for all mobile print jobs
– View and release print jobs in the PriApps myQueue on ANY print device from PriApps mobile apps
– Supports Guest printing and Hospitality printing

Scanning & Document Capture
– One touch Scan-to-Me options available via Touch-Free app and embedded MFP app
– Scan-to-Email via Touch-Free app and embedded MFP app
– Scan-to-Folder via Touch-Free app and embedded MFP app

Output Management
– Manages & controls printed output from ANY application on ANY platform from ANY device
– Consolidates and replaces all existing print servers
– Supports a heterogeneous network, including AS/400, UNIX/Linux & mainframe output
– Captures & tracks output from business applications such as Oracle NetSuite and SAP

Contactless Mobile App
– Contactless Single Sign-On (SSO). Authenticate at an MFP to obtain permission-based access to print, copy, scan and fax functions and 3rd party applications, using your smartphone or tablet.
– Contactless Secure Print Release. Release print job(s) at any network printer or MFP.
– Contactless Scan workflows. Perform scan-to-me, scan-to-email, and scan-to-folder workflows on an MFP directly from your smartphone or tablet.
– Change scan settings, including color, sides, document source, format, orientation, rotation and resolution
– Name scan documents or use pre-defined naming protocols that include device name, date & time, and user
– Contactless Copying. Copy documents without having to touch the control panel of an MFP.
– Change copy settings including # copies, color, sides, document source, paper type, and advanced functions such as stapling & hole punching
– Contactless Fax. Fax documents from an MFP without having to touch the control panel.

General
– Elegant & beautifully crafted browser-based Admin UI makes PriApps simple and easy to configure and administer
– Auto-discovery of printers & MFPs minimizes setup and configuration
– Node-based architecture allows for centralized, de-centralized and distributed on-premise deployments at no extra cost
– High availability architecture – Not limited by a simplistic Master / Slave architecture
– PriApps Agents offer built-in redundancy for print usage tracking, Rules-based printing, Cost Recovery & Billing, and Centralized Printer & Driver Management in event of network outages and PriApps application server availability
– Embedded MFP apps support Offline Mode in the event a PriApps Application server is not available
– Output management server at its core eliminates the need for Windows and other print servers for any function
– No additional software required – PriApps is not dependent on a 3rd party database or web server to function
– Serverless and Cloud-based options available for Print Usage Tracking, Rules-based Printing, Print Cost Recovery & Billing, and Centralized Printer & Driver Management modules
– PriApps offers true Serverless and Cloud-based offerings. PriApps does not require a Hybrid server or Edge computer hosted within the network
– Scalable solution from small & medium sized organizations to multi-national corporations
– Print job archiving

Solutions

Secure Print Release
Centralized Printer & Driver Management
Single Sign-On (SSO) for MFPs
Personalized Scan Workflows
Cost Recovery & Billing
Rules-based Printing
Usage Tracking & Reporting
Quota Management
Enterprise Output Management
Mobile & BYOD Printing
Extending Universal Print

North American Headquarters

PriApps LLC
3201 Bee Cave Rd
Suite 120
Austin TX 78746
United States of America

Phone: +1 (512) 553 1410
Email: [email protected]

European Headquarters

PriApps Ltd
The Shetlands
Theale Road
Burghfield, Reading
Berkshire RG30 3TN
UNITED KINGDOM

Phone: +44 (0)203 920 8767
Email: [email protected]