PriApps Feature Matrix

PriApps is a modular Product Suite that allows organizations to understand, manage & control their print & copy usage in order to reduce costs, increase security, improve staff productivity, and eliminate waste.

The following tables list the key features of the PriApps Product Suite.

Centralized Printer & Driver Management
– Eliminate print servers by centrally managing, deploying and updating printers, drivers and print queues
– Manage thousands of printers from a single PriApps Application server
– Available as an on-premise or Cloud-based deployment
– Easily migrate an existing printer infrastructure from your print servers before decommissioning them
– Automatically import and synchronize printers, computers and users from LDAP / Active Directory, another database, or a spreadsheet
– Automatically create an Organizational model of locations from your Active Directory Organizational Units (OUs), or from a simple spreadsheet
– Import floor plans, drag and drop users, computers and printers into Organizational Model
– Set print driver defaults for users and groups, such as duplex or mono only
– Easily add, delete and update printers, drivers and print queues across the entire network in seconds
– Intuitive self-service portal with floor plans helps users easily locate and install printers without requiring IT assistance
– Automatically download new printers for roaming users visiting different office locations
– Control who can access printers through security groups
– Available as a stand alone solution or as an option to other PriApps Print Management modules
PRINT & COPY USAGE TRACKING & REPORTING
– Tracks all local USB printing, network printer and MFP usage, including print, copy, scan and fax
– Access a wide range of standard report templates out-the-box. Over 100 report types available covering usage & cost savings
– Tracks usage by user, group, department, print device, location and more…
– Report print usage by application type, including differentiating G-Suite applications within the Chrome browser
– Tracks over 100 data attributes for each job, including Document attributes, User attributes, Printer/MFP attributes, Application attributes and more…
– Easily create simple and complex pricing models for chargeback reports
– Assign pricing to print, copy, scan & fax
– Assign detailed pricing to color, paper size, and finishing elements such as stapling & hole punching
– View reports online or download in PDF, MS Word, Excel or PPT format
– Export data for offline analysis in CSV or XML format
– Schedule reports to groups and users by hour, day, week or month, and distribute by email
– View Live Usage for any User or Print Device
– Visualize & model data in Microsoft Power BI templates for free.
– NO requirement for print servers to track print usage
– Does NOT require external 3rd party database licenses, even for a distributed deployment
Rules-based Printng
– Create powerful print rules and policies through a simple, easy-to-use interface
– Make rules and policies mandatory or optional based on user or group profiles
– Define rules and policies by user, group, department, printer and device group, application type, print driver and more…
– Define permission based access to print, copy, scan and fax services & applications at MFPs
– Control user access to color for print & copy at printers and MFPs. For example define a rule that all emails can only be printed 2-sided & in mono
– Set policies such as force duplex or print quality
– Set minimum and maximum page thresholds by print device or device type
– Enforce print policies by application type, such as email or web browser
– Redirect print jobs based on # of pages, application type, or user permissions. For example redirect all documents over 3 pages to higher volume printers or MFPs
– Influence user behavior through informative messages via configurable ‘pop-up’ notifications
– Customize and brand user notifications
– Easily create and deploy any print rule through a powerful scripting engine
Quota Management
– Use Quotas to control Print, Copy, Scan & Fax usage
– Create Quota classes for different users, groups of users, print devices or Cost Accounts
– Flexible Quota modes to suit all your requirements – Click Mode, Cost Mode, Color Mode, Paper Mode
– Receive Quota Low notifications by email or workstation ‘pop-up’ or view messages at the MFP
– Schedule automatic Quota refreshes by time frequency or require users to request Quota updates manually
– View current Quota before printing, copying, scanning & faxing on MFPs
– Automatically synchronize quotas across multiple PriApps servers in a distributed deployment
Cost Recovery & Billing
– Track & assign print, copy, scan and fax usage to specific Clients, Projects, and Departments for accurate Cost Recovery
– Automatically import, create and synchronize Cost Accounts and Client Matter codes from 3rd party Billing, Account and Case Management systems
– Cost Account import & output templates for over 100 of the most popular Billing, Account and Case Management systems
– Standard pricing models included for quick and easy editing and cloning
– Easily create simple and complex pricing models for different Clients, Projects, Departments, etc.
– Specify pricing by print copy scan or fax, by document attribute such as color, paper type & size, or by finishing option such as stapling and hole punching
– Search, assign or change Cost Accounts & Client Matter codes at the control panel of the MFP for print, copy, scan & fax
– Search or assign Cost Accounts & Client Matter codes for print at your workstation or laptop
– Schedule & distribute Cost Recovery reports or easily export billing data as CSV, XML or in Microsoft Excel format
Single Sign-On (SSO) for MFPs
– Fully functional Single Sign-On (SSO) application for MFPs that provides permission based access to MFP services and compliant 3rd party apps
– Automatically synchronizes with LDAP / AD for seamless user management (NOTE: NO passwords are ever accessed or stored by PriApps)
– User credentials fully encrypted through SSL
– Multiple methods for user authentication including ID cards / security access badges, PriApps app for smartphones & tablets, or simply entering network credentials, shortcode or PIN at the MFP control panel
– Touch-Free authentication via Mobile App
– Supports multi-factor authentication for high security applications – for example, ID card & PIN
– Allow users to self-register ID cards / security access badges, so no integration to existing door access systems is required
– Allows for permission-based access to native & 3rd party MFP apps and services – Print, Copy, Scan & Fax
– Control user access to MFP functions and features including color, simplex/duplex, email, USB storage, e-filing
– Supports one-touch scan-to-email and scan-to-Folder workflows from the MFP control panel or mobile app
– The PriApps SSO app is currently available for the following MFP brands and models:

– Brother BSI MFPs *
– CopyStar HyPAS MFPs
– DEVELOP MFPs
– HP OXPd MFPs
– Konica Minolta bizhub OpenAPI MFPs
– Kyocera HyPAS MFPs
– Lanier ESA MFPs
– Nashuatec ESA MFPs
– OKI sXP MFPs
– Olivetti HyPAS MFPs
– Ricoh ESA & SOP MFPs
– Samsung XOA MFPs
– Sharp OSA MFPs
– Toshiba e-BRIDGE MFPs
– Triumph Adler HyPAS MFPs
– UTAX HyPAS MFPs
– Xerox EIP MFPs

(* Due for release Q3 2020)

PriApps continues to expand its support for other MFP brands, and a number are currently in R&D for release in 2020. Please check with PriApps to find out when your brand or model will be available

Secure Print Release / Pull Print
– Allows users to Securely release print jobs at ANY network printer or MFP via an embedded MFP App, ID cards / security access badges, PIN keypad, web browser, or Touch-Free mobile app for smartphones and tablets
– Users release jobs from their own personal PriApps myQueue. Jobs are ‘printed’ to the PriApps myQueue in exactly the same way they are printed to any other printer
– Documents can also be sent to the PriApps myQueue from mobile device, uploaded via a web browser or emailed
– Works with Single Function Printers (SFPs) as well as MFPs/Copiers
– Supports the printing of ANY document format, from ANY operating system or computing device, including PCs, MACs, Chromebooks, iOS, Android & other smartphones & tablets, UNIX, LINUX, AS/400, Mainframe
– All Secure Print Release functions available through the PriApps Touch-Free mobile app
– Release print jobs using the control panel of MFPs. The embedded PriApps app for MFPs is currently available for the following brands and models:

– Brother BSI MFPs *
– CopyStar HyPAS MFPs
– DEVELOP MFPs
– HP OXPd MFPs
– Konica Minolta bizhub OpenAPI MFPs
– Kyocera HyPAS MFPs
– Lanier ESA MFPs
– Nashuatec ESA MFPs
– OKI sXP MFPs
– Olivetti HyPAS MFPs
– Ricoh ESA & SOP MFPs
– Samsung XOA MFPs
– Sharp OSA MFPs
– Toshiba e-BRIDGE MFPs
– Triumph Adler HyPAS MFPs
– UTAX HyPAS MFPs
– Xerox EIP MFPs

(* Due for release Q3 2020)

PriApps continues to expand its support for other MFP brands, and a number are currently in R&D for release in 2020. Please check with PriApps to find out when embedded support for your brand or model will be available.

– Change print job settings at the MFP control panel or via the Touch-Free mobile app including color, # sides, # copies, staple and hole punch options and whether or not to retain the job after printing
– Provides traffic light (Red / Amber [Yellow] / Green) status indication on the MFP control panel of which jobs can be released at any specific device
– Control which print devices users are allowed to release jobs at
– Supports delegate printing – allow users to release print jobs on behalf of others
– Automatically purge unreleased print jobs after configurable time intervals, for example jobs can deleted overnight or every 3, 7, 10 days or never
– Does NOT require print servers to function
Mobile & BYOD Printing
– Allows users to print from ANY mobile device, including iOS, Android & other smartphones & tablets, as well as Chromebooks, to ANY network printer of MFP
– Supports ANY document format not just PDF, including Microsoft Office, G Suite, Open Office, CAD drawings, graphics packages etc.
– Allows organizations to track and control printing from Mobile devices and for BYOD initiatives
– PriApps Mobile app available for iOS and Android devices, although it is not a mandatory requirement in order to print from mobile devices
– Allow users to self-register multiple mobile devices such as smartphones and tablets
– Supports printing directly via AirPrint, Google Cloud Print (GCP) and Microsoft Universal Print
– Submit documents for printing by mobile app, email, or secure webpage upload
– Configurable email confirmations for all mobile print jobs
– View and release print jobs in the PriApps myQueue on ANY print device from PriApps mobile apps
– Supports Guest printing and Hospitality printing
Scanning & Document Capture
– One touch Scan-to-Me options available via Touch-Free app and embedded MFP app
– Scan-to-Email via Touch-Free app and embedded MFP app
– Scan-to-Folder via Touch-Free app and embedded MFP app
Output Management
– Manages & controls printed output from ANY application on ANY platform from ANY device
– Consolidates and replaces all existing print servers
– Supports a heterogeneous networks, including AS/400, UNIX/Linux & mainframe output
– Captures & tracks output from business applications such as Oracle Netsuite and SAP
Contactless Mobile App
– Contactless Single Sign-On (SSO). Authenticate at an MFP to obtain permission-based access to print, copy, scan and fax functions and 3rd party applications, using your smartphone or tablet.
– Contactless Secure Print Release. Release print job(s) at any network printer or MFP.
– Contactless Scan workflows. Perform scan-to-me, scan-to-email, and scan-to-folder workflows on an MFP directly from your smartphone or tablet.
– Change scan settings, including color, sides, document source, format, orientation, rotation and resolution
– Name scan documents or use pre-defined naming protocols that include device name, date & time, and user
– Contactless Copying. Copy documents without having to touch the control panel of an MFP.
– Change copy settings including # copies, color, sides, document source, paper type, and advanced functions such as stapling & hole punching
– Contactless Fax. Fax documents from an MFP without having to touch the control panel.
General
– Elegant & beautifully crafted browser-based Admin UI makes PriApps simple and easy to configure and administer
– Auto-discovery of printers & MFPs minimizes setup and configuration
– Node-based architecture allows for centralized, de-centralized and distributed on-premise deployments at no extra cost
– High availability architecture – Not limited by a simplistic Master / Slave architecture
– PriApps Agents offer built-in redundancy for print usage tracking, Rules-based printing, Cost Recovery & Billing, and Centralized Printer & Driver Management in event of network outages and PriApps application server availability
– Embedded MFP apps support Offline Mode in the event a PriApps Application server is not available
– Output management server at its core eliminates the need for Windows and other print servers for any function
– No additional software required – PriApps is not dependant on a 3rd party database or web server to function
– Serverless and Cloud-based options available for Print Usage Tracking, Rules-based Printing, Print Cost Recovery & Billing, and Centralized Printer & Driver Management modules
– PriApps offers true Serverless and Cloud-based offerings. PriApps does not require a Hybrid server or Edge computer hosted within the network
– Scalable solution from small & medium sized organizations to multi-national corporations
– Print job archiving