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PriApps for Microsoft 365 Feature Matrix

PriApps for Microsoft 365 is a secure, personalized Print Management & Document Capture solution for Microsoft 365 subscribers.  It allows users to securely release their print jobs at any print device, as well as scan documents into Microsoft OneDrive from MFPs

PriApps for Microsoft 365 Feature Matrix

The following tables list the key features of the PriApps for Microsoft 365 print management and document capture solution.

Secure Print Release / Pull Print
– Allows users to Securely release print jobs at ANY network printer or MFP via an embedded MFP App, ID cards / security access badges, PIN keypad, web browser, or Touch-Free mobile app for smartphones and tablets
– Users release jobs from their own personal PriApps myQueue. Jobs are ‘printed’ to the PriApps myQueue in exactly the same way they are printed to any other printer
– Documents can also be sent to the PriApps myQueue from mobile device, uploaded via a web browser or emailed
– Works with Single Function Printers (SFPs) as well as MFPs/Copiers
– Supports the printing of ANY document format, from ANY operating system or computing device, including PCs, MACs, Chromebooks, iOS, Android & other smartphones & tablets, UNIX, LINUX, AS/400, Mainframe
– All Secure Print Release functions available through the PriApps Touch-Free mobile app
– Release print jobs using the control panel of MFPs, as well as some single function printers. The embedded PriApps app for MFPs is currently available for the following brands and models:

– Brother BSI MFPs
– CopyStar HyPAS MFPs
– DEVELOP MFPs
– HP OXPd MFPs
– Konica Minolta bizhub OpenAPI MFPs
– Kyocera HyPAS MFPs
– Lanier ESA MFPs
– Nashuatec ESA MFPs
– OKI sXP MFPs
– Olivetti HyPAS MFPs
– Ricoh ESA & SOP MFPs
– Samsung XOA MFPs
– Sharp OSA MFPs
– Toshiba e-BRIDGE MFPs
– Triumph Adler HyPAS MFPs
– UTAX HyPAS MFPs
– Xerox EIP MFPs

PriApps continues to expand its support for other MFP brands, and a number are currently in R&D for release in 2021. Please check with PriApps to find out when embedded support for your brand or model will be available.

– Change print job settings at the MFP control panel or via the Touch-Free mobile app including color, # sides, # copies, staple and hole punch options and whether or not to retain the job after printing
– Provides traffic light (Red / Amber [Yellow] / Green) status indication on the MFP control panel of which jobs can be released at any specific device
– Control which print devices users are allowed to release jobs at
– Supports delegate printing – allow users to release print jobs on behalf of others
– Automatically purge unreleased print jobs after configurable time intervals, for example jobs can deleted overnight or every 3, 7, 10 days or never
– Does NOT require print servers to function
Single Sign-On (SSO) for MFPs
– Fully functional Single Sign-On (SSO) application for MFPs that provides permission based access to MFP services and compliant 3rd party apps
– Automatically synchronizes with LDAP / AD for seamless user management (NOTE: NO passwords are ever accessed or stored by PriApps)
– User credentials fully encrypted through SSL
– Multiple methods for user authentication including ID cards / security access badges, PriApps app for smartphones & tablets, or simply entering network credentials, shortcode or PIN at the MFP control panel
– Touch-Free authentication via Mobile App
– Supports multi-factor authentication for high security applications – for example, ID card & PIN
– Allow users to self-register ID cards / security access badges, so no integration to existing door access systems is required
– Allows for permission-based access to native & 3rd party MFP apps and services – Print, Copy, Scan & Fax
– Control user access to MFP functions and features including color, simplex/duplex, email, USB storage, e-filing
– Supports one-touch scan-to-email and scan-to-Folder workflows from the MFP control panel or mobile app
– The PriApps SSO app is currently available for the following MFP brands and models:

– Brother BSI MFPs
– CopyStar HyPAS MFPs
– DEVELOP MFPs
– HP OXPd MFPs
– Konica Minolta bizhub OpenAPI MFPs
– Kyocera HyPAS MFPs
– Lanier ESA MFPs
– Nashuatec ESA MFPs
– OKI sXP MFPs
– Olivetti HyPAS MFPs
– Ricoh ESA & SOP MFPs
– Samsung XOA MFPs
– Sharp OSA MFPs
– Toshiba e-BRIDGE MFPs
– Triumph Adler HyPAS MFPs
– UTAX HyPAS MFPs
– Xerox EIP MFPs

PriApps continues to expand its support for other MFP brands, and a number are currently in R&D for release in 2021. Please check with PriApps to find out when your brand or model will be available

Scanning & Document Capture
– One touch Scan-to-Me options available via Touch-Free app and embedded MFP app
– Scan-to-Email via Touch-Free app and embedded MFP app
– Scan-to-Folder via Touch-Free app and embedded MFP app
PRINT & COPY USAGE TRACKING & REPORTING
– Tracks all local USB printing, network printer and MFP usage, including print, copy, scan and fax
– Access a wide range of standard report templates out-the-box. Over 100 report types available covering usage & cost savings
– Tracks usage by user, group, department, print device, location and more…
– Report print usage by application type, including differentiating G-Suite applications within the Chrome browser
– Tracks over 100 data attributes for each job, including Document attributes, User attributes, Printer/MFP attributes, Application attributes and more…
– Easily create simple and complex pricing models for chargeback reports
– Assign pricing to print, copy, scan & fax
– Assign detailed pricing to color, paper size, and finishing elements such as stapling & hole punching
– View reports online or download in PDF, MS Word, Excel or PPT format
– Export data for offline analysis in CSV or XML format
– Schedule reports to groups and users by hour, day, week or month, and distribute by email
– View Live Usage for any User or Print Device
– Visualize & model data in Microsoft Power BI templates for free.
– NO requirement for print servers to track print usage
– Does NOT require external 3rd party database licenses, even for a distributed deployment
Contactless Mobile App
– Contactless Single Sign-On (SSO). Authenticate at an MFP to obtain permission-based access to print, copy, scan and fax functions and 3rd party applications, using your smartphone or tablet.
– Contactless Secure Print Release. Release print job(s) at any network printer or MFP.
– Contactless Scan workflows. Perform scan-to-me, scan-to-email, and scan-to-folder workflows on an MFP directly from your smartphone or tablet.
– Change scan settings, including color, sides, document source, format, orientation, rotation and resolution
– Name scan documents or use pre-defined naming protocols that include device name, date & time, and user
– Contactless Copying. Copy documents without having to touch the control panel of an MFP.
– Change copy settings including # copies, color, sides, document source, paper type, and advanced functions such as stapling & hole punching
– Contactless Fax. Fax documents from an MFP without having to touch the control panel.
Mobile & BYOD Printing
– Allows users to print from ANY mobile device, including iOS, Android & other smartphones & tablets, as well as Chromebooks, to ANY network printer of MFP
– Supports ANY document format not just PDF, including Microsoft Office, G Suite, Open Office, CAD drawings, graphics packages etc.
– Allows organizations to track and control printing from Mobile devices and for BYOD initiatives
– PriApps Mobile app available for iOS and Android devices, although it is not a mandatory requirement in order to print from mobile devices
– Allow users to self-register multiple mobile devices such as smartphones and tablets
– Supports printing directly via AirPrint, Google Cloud Print (GCP) and Microsoft Universal Print
– Submit documents for printing by mobile app, email, or secure webpage upload
– Configurable email confirmations for all mobile print jobs
– View and release print jobs in the PriApps myQueue on ANY print device from PriApps mobile apps
– Supports Guest printing and Hospitality printing
General
– Elegant & beautifully crafted browser-based Admin UI makes PriApps simple and easy to configure and administer
– Auto-discovery of printers & MFPs minimizes setup and configuration
– Node-based architecture allows for centralized, de-centralized and distributed on-premise deployments at no extra cost
– High availability architecture – Not limited by a simplistic Master / Slave architecture
– Embedded MFP apps support Offline Mode in the event a PriApps Application server is not available
– Output management server at its core eliminates the need for Windows and other print servers for any function
– No additional software required – PriApps is not dependent on a 3rd party database or web server to function
– Scalable solution from small & medium sized organizations to multi-national corporations
– Print job archiving